Review Sheet: Chapter 11 - 13, Test Date ~ January 30/31, 2008
Chapter 1 - Using MS Office 2003
Know Table 11-1 - MS Office suite applications and their uses
What is the extension for Word documents? p. 204 - .doc
Can you have multiple applications open at the same time? p. 205 - yes
How do you move through a document on the screen without repositioning the insertion point? p. 205 - by scrolling
How can you navigate through a document? p. 206 - by using the arrow keys or keyboard shortcuts which eliminate the need to take your hands from the keyboard
What is the arrangement of a standard keyboard on a computer called? p. 208 - QWERTY
Do you use the same procedures to pen and save documents in all Office applications? p. 210 - yes
What term can be used interchangeably with document? p. 210 - file
What separates the filename from the extension? p. 210 - a period
What are the choices you have to open a file? p. 211 - A) Choose Open Office Document on the Start menu;
B) Choose Open in the File menu of the Office application, C) Click the Open button on the Office application's toolbar
Can files created with older applications be opened in newer applications? p. 213 - in most cases, yes - which is called file compatibility. But sometimes files created in newer applications are not backwards compatible - meaning they cannot be opened in older versions of the software. You can resolve this by opening the file in the newer software and then choosing to save the file in the older application format with the Save As command.
What characters cannot be included in filenames? p. 213 - / \ > < * ? " ; : |
What's the quickest and easiest way to print a document? p. 215 - click the Print button on the Standard toolbar
How do you close an application and the current document? p. 216 - open the File menu and choose the Exit command or use the red Close button
How can you get assistance with MS Office? p. 216 - through online help and documentation, assistance from others (classmates or coworkers familiar with the application you're using), asking the "help desk" worker, or call the software manufacturers support line.
What is the animated help character that offers tips and messages to help you work more efficiently? p. 217 - the Office Assistant
Chapter 12 - Word Essentials
What can be created with Word? p. 225 - reports, tables, letters, memos, Web pages, and more.
What can you do with the Getting Started task pane? p. 225-6 - quickly open documents you've recently accessed, or create a new document as well as search for information using the Help feature
Can you have more than one Word document open at the same time? p. 225 - yes
When you use the Create a new document option in the task pane to open a new document, the document contains what kind of settings to create a traditional printed document? p. 226 - default
As you enter text in a Word document, the insertion point will move which way? p. 227 - right
What does a red wavy line under text mean? p. 227 - a word may be misspelled
What is word wrap? p. 227 - If the text you are keying extends beyond the right margin, Word will automatically wrap the text to the next line.
How can you select everything in a document? p. 230 - with the Select All command on the Edit menu, or Ctrl + A
Know the ways to select text given in Table 12-2, p. 230
What does the Show/Hide tool display? p. 231 - the nonprinting characters such as the paragraph symbol, tab symbol, word space symbol, and new page indicator.
What view shows the document as it might appear if you were reading a book, with no status bar, rulers, task panes, and just a few command buttons? p. 232 - Reading Layout view
What view arranges the text in classic outline form? p. 233 - outline view
What command do you use to make text and graphics smaller or larger, or to see how an entire page (or multiple pages) in a document look, or to read very small text more easily? p. 233 - the Zoom command
You can add a comment anywhere in a Word document by selecting Comment from what menu? p. 234 - Insert menu, or you can click the Comment button on the Reviewing toolbar which you display by selecting it from the Toolbars submenu on the View menu.
Ch. 13 - Editing and Formatting Documents
What is editing? p. 241 - It involves adding, deleting, changing, or moving text in a document.
What key deletes the character to the left of the insertion point? p. 242 - the backspace key
What key deletes characters to the right of the insertion point? p. 242 - the delete key
If you hold down the delete or backspace key, what happens? p. 242 - the characters will continue to delete until you release the key
By default Word enters text in a document in which mode? p. 242 - the Insert mode (which means the existing text shifts to the right to make room for the new text)
What is the Overtype mode? p. 242 - new text you key replaces the existing text. You can toggle between the Insert mode and the Overtype mode by double-clicking OVR on the status bar or by pressing the Insert key (on the keyboard)
How do you know when overtype is on? p. 242 - when OVR is dark or bold on the status bar
If you undo an edit and then change your mind, how can you reverse the undo action? p. 243 - by using the Redo command
How can you undo and redo multiple actions at one time? p. 243 - by choosing from the Undo or Redo drop-down list on the Standard toolbar
What are the shortcut key combinations for Undo and Redo? p. 243 - Undo is Ctrl + Z; Redo is Ctrl + Y
What can you do with drag-and-drop editing? p. 244 - move or copy text quickly and easily. Hold down Ctrl as you drag to copy text.
Where does Word store the selected text when you use the Cut, Copy, and Paste commands? p. 245 - in the Clipboard
How do you insert a field in your document that will always show the current date or time? p. 247-8 - Have the insertion point in the place where you want the date or time to appear. Select the date field in the Date & Time dialog box to show the current date.
To search a document for every time a specific word or phrase occurs, what command would you use? p. 249 - the Find command
What is the size of a font measured in? p. 251 - points
How can you change the font and point size? p. 251 - by using the buttons on the Formatting toolbar, or through the Font dialog box from the Format menu where you also apply other font options such as outline, superscript, and shadow.
What is the default line spacing in Word? p. 253 - single spacing
What does alignment mean? p. 253 - how text is positioned between the left and right margins
How can you easily change the location of a tab on the ruler? p. 255 - by dragging the tab marker to a new position
How are bulleted and numbered lists automatically formatted? p. 257 - with hanging indent
What does the grammar checker do? p. 259 - It can identify possible problems, but it's up to you to decide if the change should be made depending on the context of the sentence.
Which printing orientation formats the content of the document with the short edge of the page at the top? p. 261 - Portrait orientation
Which printing orientation formats the document's contents sideways with the long edge of the page at the top? p. 261 - Landscape orientation
What can you do to see how your document will look when printed, such things as page orientation, margins, and page breaks? p. 262 - Print Preview